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steps in writing a grant proposal

  1. Prepare to write your grant:
    • Consult sponsor guidelines
    • Make a checklist of required materials
  2. Draft the proposal
    • If you need help completing any portion of the grant or would like someone to read drafts, etc., contact Maria Gasi in the Dean’s Office mgasi@central.uh.edu; (713) 743-3702).
  3. Complete required UH processing forms
    • UH Proposal Transmittal Form To access the system you use your cougarnet login and password
    • Fringe Benefits Calculator worksheets for each year of any requested salaries
    • Human Subjects approvals (if necessary)
    • Animal Care forms (if necessary)
    • Conflict of Interest form (once annually)
    All the above forms are found here in PDF, MS Word, and/or Excel formats.
  4. Department chairman’s/ Dean's signatures
    • Once you approve and sign the electronic transmittal form your chair will be notified automatically through the system to sign. As soon as the chair’s signature is in place, the Dean will be notified to sign and once he signs OCG will be notified to approve.
  5. Submit proposal to the Office of Contracts and Grants
    • Once the required signatures are in place, Contracts and Grants requests 72 hours to review a grant.
    • They will check it for completeness and obtain Ann Sherman’s signature (as the University’s authorizing official) on the application.
    • If requested, OCG will also mail the proposal for you (as long as you provide a valid cost center for postage charges). Otherwise, they will return it to you for mailing (or online submission, if applicable).
  6. Notification
    • OCG will notify you when the sponsor has reviewed the application and made a decision.
    • OCG is also in charge of administering all grants made to UH. They will provide the Notice of Award and other documentation.
  7. If you need help